Northwest Outfitters is a small retail chain tackling the obstacles of selling in the competitive outdoor sports sector. Managing a specialized workforce across 5 locations became their focus as an opportunity to considerably reduce costs and gain a competitive advantage.
Workforce Management is a key sore spot for retail companies with numerous departments. Northwest Outfitters’ primary challenge is keeping unique departments staffed with the right people while reducing costs with viable cross-department coverage. They also wanted to address one of their largest budget issues; unexpected overtime.
Except for a small group of supervisors, all sales associates are part time. When there is a staffing pinch, it can be nearly impossible to keep part-timers from working forty hours or more. Holiday breaks and year-end staffing has added scheduling complications and compliance pressure with the burden of tracking and reporting.
Workforce Management Suite Integration Creates Savings
With TimeSimplicity, the scheduling solution in Workforce Management Suite, department managers established standard schedule templates for busy and slow sales periods, which vary from department to department. With the standard schedule in place, managers can drag and drop to react to changing conditions. This has been an essential time saver for managers, and with pre-defined alerts, has provided a compelling decrease in unplanned overtime.
SOLUTION — Workforce Management Suite
- TimeSimplicity for streamlined scheduling and mobile coordination.
- TimeWorksPlus for integrated time and attendance tracking.
- Mobile access provides employee access and management control.
Before Workforce Management Suite implementation, team members continually contacted supervisors about shift adjustments, time card foul-ups, and PTO accruals. With Employee Self Service (ESS), employees clock in/out from their mobile device, handle their own time cards, submit time off requests, and check accruals without having to reach out to a manager. With the intuitiveness of PunchLogic, time card foul-ups are no longer a significant problem.
When staff members manage shift changes, all managers have to do is authorize them on the Virtual Trade Board. TimeSimplicity even notifies the employees affected when a shift change is approved! With job codes and employee groups, team members with the appropriate skills are scheduled in the corresponding departments. This helps maintain first-rate customer service for which Northwest is known.
No More Compliance Headaches
With customized overtime warnings, managers are notified when part-time employees are approaching full-time hours, and full-timers are approaching overtime. They don’t need to be consistently monitoring time cards to keep staff members working within the prescribed hours. In the case of a DOL audit, reports can be produced instantly from attendance data that was automatically captured and recorded.
Northwest Outfitters is benefitting from reduced labor amounts, improved scheduling, automated compliance tools, and employees who are much happier with their jobs.
Advantage Payroll Services offers Workforce Management Suite, the powerful, fully-integrated Workforce Management Suite that makes it easy to optimize the performance of your supervisors, employees, and business.
Workforce Management Suite includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. Workforce Management Suite is designed for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.
How much can you save? Check our Advantage Payroll Services ROI Calculator.
We can get you up and running with Workforce Management Suite in minutes. Contact us today to set up a demo.