Advantage Payroll Services
Workforce Management Suite
Time and attendance, scheduling, web clock, manager dashboard, reporting…
everything you need to efficiently manage your workforce and save money!
Need help getting set up?
We’re here for you! From a simple punch clock to a complex multi-shift schedule, we can get you up and running–often within just a few hours!
Why Workforce Management Suite?
Simple: It makes you more profitable, efficient,… and can keep you out of a lawsuit!
Better Manage Labor Costs
Know what your spending on labor, and where.
Labor and personnel cost is often the number one business expense. You cant manage what you dont track! Can you identify with any of these common labor management problems?
Overworked Managers: Ad hoc and manual management of multi-layer schedules and personal communication with staff can chew up valuable manager cycles leaving strategic planning and proactive activities undone. Are your managers spending more time coordinating than effectively managing?
High Overtime Costs: Excessive overtime may be due to increased work volume, high absenteeism, inefficient distribution of staff or understaffing. Low overtime and high absence could indicate too many employees. Do you know exactly whats driving your higher costs?
Wrong Resource on the Job: You may have available resources but the job requires specific skill sets, qualifications or certifications in order to do the job right or be compliant. Can you easily (or automatically) place the right skills in the right place at the right time?
Out of Touch Employees: Engage employees by giving them visibility into available shift opportunities and ability to trade or pick up shifts. Online timecards, hour history and messaging managers. Text/email reminders for shift, schedule updates and opportunities. Can your employees help you manage themselves?
No Records for Audit or Analysis: Whether the business or a third party needs to know for verification or audit, having adequate reporting and analysis tools plus the historical data is critical to manage effectively. Can you see what you did wrongor did right?
Comply With Industry and Government Regulations
New requirements now or soon to be in effect could seriously impact your bottom line. These include:
Department of Labor: Applies to all businesses. Any salaried employee making less than $913 per week and working over 40 hours MUST be paid overtime. Eliminate any question with time tracking.
Affordable Care Act: Classifying and tracking hours for full-time, part-time, variable and seasonable labor along with certification and eligibility according to ACA guidelines is mandatory. Noncompliance OR inadequate reporting can result in fines, criminal charges and lawsuits against an employer.
Do you need time tracking, scheduling and reporting in order to comply with industry or government regulations?
Our time & attendance tracking and scheduling solution will enable you to easily and efficiently track hours worked, paid & non-paid breaks for your employees to meet the mandatory compliance regulations. Avoid violations, store records and reports for verification, all while simplifying how you track time and labor to ensure your employees are paid accurately and on time.
Workforce Management Suite Product Features
Tools to help you manage time, control labor costs and stay compliant.
Advanced Scheduling: Complex schedules made simple! Flexible shift definitions and schedule templatesup to 5 organization levels. Multi-manager, multi-department, multi-location support. Unlimited weeks, shifts per week and rotating patterns. Multiple roles with role-based authentication and approvals. Everything you need to easily manage a few to hundreds of employees in any industry.
Compliance Enforcement: The schedule auto-manages compliance! Define schedules with rules for shift duration, overtime and shift proximity. Require certifications for positions with auto check for individual employee expiration. Support minimum/maximum hour preferences and weekend count. Reduce your compliance risk, better manage your workforce and eliminate unnecessary overtime.
Simplified Management: Let the system and employees do the work! Drop and pick up shifts from the Trade Board. Employees manage their own preference schedule, submit time off requests and coordinate with managers online. Auto track employee status to stay compliant with ACA, PBJ & FLSA requirements.
System Messaging and Alerts: Text and/or email notifications for new schedule, changed schedule, open shifts, trades and daily reminders. Even alerts on overtime thresholds. Managers and employees coordinate through an online message center. No one can say, “I didn’t know!”
Time and Attendance
Time Card Management: Save countless admin hours! And do away with manual timekeeping. Make real-time edits, record & store auditable time card approvals that reduce time & labor disputes. Ensure the accuracy of your timekeeping data for DOL, FLSA, ACA, PBJ compliance.
PTO Tracking: Stop guesstimating PTO hours! Calculate PTO balances with automation when time is used and reduce admin errors. Push real-time data to timecards. Create oversight for managers so that understaffing is never a problem.
Employee Self-Service: Empower your employees with transparency! Enable them to check their PTO balance, submit time-off requests, view and approve their timecards. And have happier, more productive employees.
Mobile Timekeeping App: Simplify timekeeping! Employees can view time cards, submit time-off requests and punch in/out from anywhere. But dont worry, youll have the oversight you need to with punch location data via PinPoint GPS.
Our time tracking solution ensures accurate timekeeping records, shortens your payroll processing time & improves compliance.
Web and Mobile
A time clock without parts! No hardware to install. Log in from any internet browser, embed a time clock in you web page. Track paid breaks based on hours worked. Meal and transfer buttons. IP validation ensures employees are where they should be and ready to work!
Punch Logic: Prevent punch errors! Punch menu options based on current state and eligibility. Capture in/out punch data, job codes, mileage, tips, department transfers and more in real-time. Punch logic eliminates errors and generates real data to manage effectively.
Mobile Apps: Punch clock in your pocket! Free on any iPhone or Android mobile device (App Store or Google Play). No maintenance required. Augment punches with PinPoint GPS locations. Managers see current status for clock-in/out and PTO along with personnel information.
Employee Self-serve: Share the load! Employees can review own time cards, submit time-off requests, punch in/out, select job codes, mileage, tips, department transfers and morefrom anywhere. Lighten manager loads with automation and self-service.
Manager Super-Vision: Monitor employee status in real timefrom anywhere! Check remote staff levels, see current clock-in/out and PTO. Filter by department, supervisor or location. Review, edit and approve schedule and timecards on the go.
Payroll Integration: Close the loop! Integration of time tracking with payroll dissolves the last major barrier to full automationturning hours into checks. Integration solutions are available for payroll bureaus and payroll software packageshosted online or onsite. Sync data between systems, reconcile and process payrollall without file export/import or manual entry.
All The Majors: No matter what your payroll service or software, chances are we have a solution that will integrate Time & Attendance and Scheduling for seamless data flow. In addition, we also integrate with leading workforce management solutions for Human Resources and Labor Analytics plus focused industry solutions for hotel management, finance, healthcare and hospitality.
Integration API: For custom solutions, we have an API that allows you to define desired data fields and then retrieve or export via REST to other systems. Use it to generate custom reports, analyze and visualize data or store summarized data for future/potential audits. Integrate with other specialized systems such workforce modeling and planning, location analysis, job costing, or any solution where labor hours are useful.
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